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Pre-Departure Orientation

All members of the Queen’s community are required to create an Off-campus Activity Safety Policy -Safety Planning Record.  All higher-risk activities must be approved by the department head prior to the trip/activity taking place.

All undergraduate student activities involving international travel are considered higher risk.

Each OCASP file can be accessed by the Queen’s University Emergency Support Program team in the event of an emergency.

Queen’s University Emergency Support Program

The Queen’s University Emergency Support Program  consists of the following 8 keys components:

Emergency Protocol

Emergency Card

24-hour Emergency Telephone Hotline

Pre-Departure Orientation Briefings

Emergency Contact Database (the OCASP data warehouse)

In-field support

Re-entry support

Critical incident follow up

Faculties and departments are responsible for ensuring 100% compliance with OCASP.

Program Emergency Contact (PEC) Recommended Resources

PEC distributes a  Reference Sheet  to their study/work/travel abroad participants instructing them to complete a OCASP Safety Planning Record.

PEC assists in briefing participants and in compliance reporting.

Resources

Waivers:

Queen’s University Assumption of Risks, Responsibility and Liability Waiver

Forms:

Risk assessment is carried out by all participants involved in international travel or travel to remote regions of Canada via the Off-Campus Activity Safety Policy, Safety Planning Record which includes:

Health Insurance Information (PDF)

Site Specifice Risk Assessment (PDF)

Recommended

Participants are directed to register on-line with Embassy: Foreign Affairs Canada